Who we are
Royal Welsh College of Music & Drama Ltd
Castle Grounds
Cathays Park
Cardiff
CF10 3ER
Castle Grounds
Cathays Park
Cardiff
CF10 3ER
Companies House Registration Number: 6013744
ICO Registration Number: Z9702162
Designated Data Protection Officer:
IT Manager
Tel: 029 2039 1382
Email: DPO@rwcmd.ac.uk
About this notice
The College takes the protection of all personal information (data) seriously and is fully committed to the protection of the rights and freedoms of all individuals in relation to the processing of their personal data. The processing of all personal information will be in compliance with data protection laws. This is done in accordance with:
- The General Data Protection Regulation
- Associated legislation
- Case law and the spirit of the Regulation
- The College’s notification as a data controller with the UK Information Commissioner (Reference No: Z9702162), which sets out the purposes for which the College holds and processes personal data about employees, students, graduates and others
The purpose of this notice is to give you a general overview of how we use the information we collect from you with regards to the Report and Support service.
Your personal information - why we need it
If you use Report and Support to report an incident experienced or witnessed by you at the College you have the option to provide personal information about you such as contact details and information regarding the incident. The primary purpose of Report and Support is to enable the College’s students and staff to access support.
You have two options on how you can submit a report – a named report with your contact details or an anonymous report.
You have two options on how you can submit a report – a named report with your contact details or an anonymous report.
- In a named report, the College is in a better position to respond to the incident and offer you support.
- In an anonymous report, where you have chosen not to provide us with your name and contact details, the College is unable to directly support you in relation to the incident.
The College will use information provided in anonymous reports for analytical purposes such as monitoring trends or patterns to help inform our decision-making, for example, policy or procedure change or development.
In both a named report and anonymous report, you will be asked to provide the following special category data:
In both a named report and anonymous report, you will be asked to provide the following special category data:
- Protected characteristics information (e.g. age, disability or long-term health condition, ethnicity, gender, religion or belief, and sexual orientation)
In providing this information, you enable the College to monitor any trends or patterns in relation to these characteristics. It is your choice to provide this information to us; a ‘prefer not to say’ option is available.
How long do we keep your information
Personal information collected is only kept for the duration set out in the College’s Information Retention Schedule.
Your rights
If at any point you believe the information we process on you is incorrect you are entitled to request to see this information and have it corrected or deleted. You also have a right to object to the processing of your personal information, to rectify, to erase, to restrict and to port your personal information.
If you wish to raise a complaint on how we have handled your personal information, you can contact our Data Protection Officer who will investigate the matter. If you are not satisfied with our response or believe we are processing your personal information not in accordance with the law you may complain to the Information Commissioner’s Office (ICO). The Information Commissioner can be contacted at:
Legal basis
We process your information under the following legal basis:
With your explicit consent
By submitting this form you consent to the College processing the personal data (including sensitive personal data) you enter into this report in accordance with this privacy notice, the College's general privacy notice and it's Information Governance framework.
By submitting this form you consent to the College processing the personal data (including sensitive personal data) you enter into this report in accordance with this privacy notice, the College's general privacy notice and it's Information Governance framework.